How to Pack for an Out-of-Town Office Event

May 16, 2022

Written by AVLCI

You are excited! You have been chosen as one of the employees who will represent the company for that annual marketing expo, and the event is slated to take place in Boracay! You rush home and quickly plan out your vacation.

But wait. You remind yourself that this is not THAT kind of trip. It is your first time to go to an out-of-town event, and you forgot this is still official work. Now, what to pack? You may feel confused and end up bringing things that are of no use.

Fortunately, this guide will give you an idea on how to pack and prepare the things you need to make this business trip a fun and successful experience.

A suitcase that suits you.

You will want something that is mobile and easy to pull along. Go for tough and lightweight suitcases as you are bound to bring not only your day-to-day outfits but sleepwear and underclothes, too. Since the event is in Boracay, you can expect some walking so nothing beats wheels on a bag. Never burden that back with a loaded backpack. You don’t want back pain while socializing with other professionals.


Pack for an Out-of-Town Office Event

Photo by Claudia Altamimi


Prioritize to minimize.

Remember, you are not on vacation, so just bring the essentials: a small bag of toiletries, your clothes, a good pair of sneakers or slip-on shoes, and a first-aid kit. Also, make sure your organizer and work planner are in easy-to-reach places inside your luggage. And never forget your trusty pen!

Dress to impress.

Make sure to make some room for a business casual clothing set. You are representing the company, so look smart. Also consider bringing a neutral-colored suit jacket (for men) or summer dresses (for women) and just style according to what makes you look comfortable and professional.



Photo by Hardini Lestari


Stay tip-top and gear up.

You don’t need to lose power, literally, while conducting that key presentation. Make sure that your laptop’s battery is at optimum, and you have your files backed up on a flash drive or your office’s cloud server. Also bring a powerbank to keep your smartphone juiced should you need to conduct your presentation using your phone. Consider bringing a camera to document your stay there. Your boss will want an update on everything that’s happening during the event!

If you are conducting your presentation at a hotel function room, know that there are resorts who have complete facilities, like the one at Astoria Boracay. Their function rooms are not only spacious, but complete, to cater to all your business needs, as well.

It’s for leisure too.

It is not always work from the first to the last day! Usually, last days are reserved for some fun and sun, so tuck at least one swimwear and a pair of sunglasses in your bag. Remember that digicam you brought along? Use that and your phone’s camera to capture some Instagram-worthy shots! The best place to take Boracay’s majestic scenery would be in Station 1, where Astoria Boracay is located. The finest sands and the most beautiful palm trees are found there, so make the most of it!


Pack for an Out-of-Town Office Event 3

Photo by Ethan Robertson


Now, you are all set for that out-of-town trip! Work is not always dull if you know where to hold those out-of-town office events! If you are looking for space, go for Astoria Boracay or Astoria Current’s banquet rooms. Both offer amazing accommodation too, that are perfect for work and play!

See? Astoria really has everything a vacationer needs. If you are a member of Astoria Vacation and Leisure Club, Inc., you can even use your discount on banquets, rooms, food and beverage, and other services. The best part? Be it from minor travel troubles or major woes (like vacation club scams or tricksters concocting fake news such as Club Astoria frauds) you know you’re safe with the best holiday club in the Philippines – AVLCI!

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Tags: business travel, travel guide, travel tips,

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